If you plan to do business or handle business matters in China, you need to have documents supporting your business activities authenticated by a Chinese Consulate.
The following common situations are likely to require authenticated documents:
1. When opening a new business, or cooperating with a company in China, you may need:
# Articles of Incorporation to prove that the firm is legally registered in the USA.
# A bank letter verifying there is a business account.
# A Certificate of Good Standing to prove your business is still running.
# A photocopy of the business owner’s US passport as proof of identity.
# A letter of authorization if someone is to be appointed to run the new business in China.
2.Starting a Lawsuit in China
If your company wants to file a lawsuit against another a company in China, you may need to prepare a power of attorney (POA). Your lawyer in China may ask for additional documents to support your case. We have handled many kinds of documents, such as magazine pages, export records, online ad screen copy, industry association verification letters and others, to be used in lawsuits.
Step 1 Have a Notary Public notarize your documents as needed. (Please let the Notary Public know that the documents are for use overseas.)
# Original State-issued business licenses, do not require this step.
Step 2 Certified by the County Clerk
#The State of New York requires this step, but many states do not. Please contact the Secretary of State’s office in your state to inquire.
Step 3 Authenticated by the Secretary of State’s office
# Please indicate that the document is for the People’s Republic of China so that the Secretary of State’s office will do a document authentication instead of an apostille.
# The Secretary of State’s office will staple a cover sheet to your document. Please do not remove the staple/rivet for any reason; removal of the staple/rivet will invalidate the authentication.
Step 4 Authenticated by Chinese Consulate
# Send your documents to Omni Visa and we will complete this step for you.
# We may only accept documents that have been authenticated by these Secretary of States’ offices: Connecticut, Rhode Island, Maine, Vermont, Massachusetts, New Hampshire, New Jersey, New York, Ohio, and Pennsylvania.
1. Chinese Consulate Document Authentication Application Form
# Please click here to download the application form
or use this link https://omnivisas.com/chinese-consulate-document-authentication-application-form/
# Please sign this form with a pen; a digital signature is not acceptable.
2. Photocopy of the applicant’s ID.(Acceptable IDs are listed below; you only need to provide one.)
# Photocopy of U.S. passport or;
# Photocopy of Chinese passport or;
# Photocopy of U.S. driver’s license (State photo ID) or;
# Photocopy of U.S. green card or;
# Photocopy of any passport from another country + plus proof of long-term U.S. visa (I20 or I797 is acceptable, B1/B2 is not acceptable).
3. Omni Visa Order Form
# Please click here to fill out the application form online
or use this link https://omnivisas.com/omni-visa-document-authentication-order-form/
# Use this form to tell us your contact and shipping information. This form is also a cost calculator.
# After you submit the order form online, a copy will be sent to your email.
# Please check your email inbox (or sometimes your spam folder), print the email and mail it to us with other documents.
4. Original documents authenticated by the Secretary of State’s office.(Please do not remove the staple/rivet for any reason; removal of the staple/rivet will invalidate the authentication.)
5. Photocopies of documents authenticated by the Secretary of State’s office. Please include a photocopy of each page of these documents.
6. Photocopy of proof of business registration.
# For a company registered in U.S.: Articles of Incorporation, Certificate of Incorporation, Certificate of Organization, Certificate of Formation, or Articles of Organization are acceptable. (The state seal must be present on the paperwork).
Chinese Consulate may ask for additional business document for verification. If you have any other business document obtained from your State office. (such as certificate of good standing, photocopy only). Please send along with your business registration document.
# If the applicant’s name is not shown on the state-issued business documents, two additional documents may be needed (though this is not required in most cases):
a. Photocopy of the business owner’s passport (or the passport of any people whose names appear on the state-issued business documents).
b. An authorization letter from the company to verify that the applicant is authorized to file the application. (this letter needed to be notarized)
Using Omni Visa for County/State and Chinese Consulate Steps (Business Document)
|Processing Time||Total Fees ( Service fee and Consulate/Government Fee included)|
|15 Business Days||$210 Per Document|
|12 Business Days||$310 Per Document|
|9 Business Days (Appointment needed)||$410 Per Document|
|6-7 Business Days (Appointment needed)||$550 Per Document|
Using Omni Visa for Chinese Consulate Step Only (Business Document)
|Processing Time||Consulate Fee||Service Fee||Total Fees|
|12 Business Days||$50||$87||$137 Per Document|
|10 Business Days||$50||$127||$177 Per Document|
|8 Business Days (Appointment needed)||$50||$167||$217 Per Document|
|6 Business Days (Appointment needed)||$50||$217||$267 Per Document|